About The Ontario Food Protection Association

AboutOFPA

Who We Are

The Ontario Food Protection Association provides a common forum for those associated with food safety & protection within the Ontario food industry and beyond. OFPA encourages the exchange ideas, experiences and information between members in industry, academia, government, retailers, consultants, diagnostic labs and sector associations. This encompasses:

  • bringing the membership of the latest research in food safety, along with regulatory updates, training opportunities, trends and advances in technologies.
  • providing all members with the Association’s award winning newsletter Food Safety Guardian which provides a platform to publish news of direct relevance to the Ontario food industry along with featured articles such as Opinions on current events, Spotlight on member organizations and Backgrounders on a range of subjects such as pathogens, sanitation, in addition to novel technologies.
  • recognizing those professionals making extraordinary contributions to food safety with the Board of Directors Award for Exceptional Merit, Honorary Life Membership and the Sanitarian of the Year Award.
  • providing scholarships and awards for university and college students excelling in the fields of food microbiology and food safety.

OFPA members include food safety professionals from every facet of the food industry: Meat and Poultry, Bakery, Brewery, Fruits and Vegetables, Processed Meats, Dairy, Snack Foods, Foodservice, Beverage, Fish and Prepared Foods. In addition, our members represent food manufacturers from all commodities, supply and service businesses (i.e. sanitation supplies and equipment), as well as municipal, provincial and federal governments, academia, research and testing laboratories, and public health. 

Our Mission + Objectives

OFPA's mission is: “The Ontario Food Protection Association will represent industry, government and academia by bringing professionals together in a forum to promote, educate and communicate innovation in food safety.”

OFPA's objectives are:

  • To assist in improving the professional status of those involved with food safety.
  • To collect and distribute to its members and interested parties, information pertaining to sanitation and food safety.
  • To encourage improvements in food safety practices.
  • To provide a forum to discuss current concerns in food protection and other topics of mutual interest.
  • To communicate with various regulatory agencies on issues of sanitation and food protection.
  • To cooperate with other professional groups in development and advancement of public health, food safety practices and general and environmental sanitation.

OFPA is a non-profit educational association.

 

OFPA Board Of Directors 2017

Meet the food industry professionals who are working hard to shape the direction of OFPA

President - Katherine Di Tommaso

President - Katherine Di Tommaso

Katherine Di Tommaso is Director of Food Safety and Quality Control for Wal-Mart Canada Corp. and operates out of Wal-Mart Canada’s home office in Mississauga, Ontario. She leads a team that is responsible for supplier food safety and compliance, food recalls, food safety at store level, and food safety and quality control within the distribution centres. Em: This email address is being protected from spambots. You need JavaScript enabled to view it.,

Vice President  - Ananth Kasic

Vice President - Ananth Kasic

Ananth Kasic is a graduate of the Nagpur University, India in Microbiology program and has a post graduate program in Microbiology from SRTM University, India. He is also completed program in Quality Management from University of Manitoba. He has 12+ years’ experience in the regulatory affairs and related food processing quality assurance field. He worked in various product categories like meat, dairy, condiments , retort canning and Deli meats. In his position as Manager, Quality Assurance, his team is responsible for the food safety, recall, regulatory and quality assurance activities of TMF Foods, Stoney Creek facility which is BRC certified. He has worked in various roles of HACCP Coordinator, SQF Practitioner and BRC Quality Champion in past career. He has worked with various auditing bodies like NSF, Silliker, GFTC , Gluten free certification and Procert for organic. He also worked very closely with CFIA and USDA

Treasurer/ Executive Assistant - Shirley M Chalouh

Treasurer/ Executive Assistant - Shirley M Chalouh

Shirley graduated from the University of Toronto with an honours Bachelor of Science in the Microbiology Specialist Programme. After working 8 1/2 years at Nabisco - "Mr. Christie" and "Peek Frean" cookies in the lab and sanitation, Shirley joined Health Canada in 1989. For the past 25 years at Health Canada she has held numerous positions such as food inspector, food safety evaluator, senior project leader and district manager. Currently, Shirley is the Food Policy Liaison Officer for Ontario Region, Health Canada. Her position has 2 main duties - working on various policy files with Health Canada's Food Directorate; and liaising with various stakeholders involved in food safety, including all 3 levels of government, industry and their associations, health professionals, academia, and consumer groups. She is also very active in food safety education and outreach to the general public. In her spare time, Shirley likes to read and to do crafts like needle-point, knitting and glass art.

Scholarship Committee - Angela Bernoski

Scholarship Committee - Angela Bernoski

An experienced Food Safety and Quality Assurance professional with over 20 years’ experience in the food industry. Angela started her career at JM Schneider’s working in the chemistry lab and then moved to Campbell’s Soup where she became the Plant Microbiologist. The last 16 years she has spent her time at Piller’s Fine Foods in Waterloo Ontario. She joined as a QA/ Lab Technician, was promoted to a QA Manager, and most recently to her current position as Director of Food Safety and Quality Assurance where she oversees two GFSI / HACCP Certified manufacturing facilities and the distribution warehouse. Angela graduated from Seneca College’s Biotechnology Program and she completed further studies at the University of Guelph Food Science division. Angela is a proud graduate of Dale Carnegie’s Organizational Leadership program certified by The University of Central Missouri. Angela eagerly brings her years of industry experience in food manufacturing, plant sanitation, microbiological analysis, auditing and her strong leadership abilities to the OFPA team of directors.

Director-at-Large - Andrew Sweet

Director-at-Large - Andrew Sweet

Andrew graduated from the University of Guelph with a B. Sc. Honours in Microbiology. Beginning his career in the Pharmaceutical Industry, Andrew moved to Food Science and Safety while working for Maple Leaf Foods in their Microbiology Laboratory as a Microbiology Lab Technician. Over the course of the next 5 years, Andrew moved his way to becoming the Manager, Technical Services for the Central Microbiology Laboratory overseeing a team dedicated to the analysis of environmental and food samples from within Maple Leaf Foods. Since 2015, Andrew has been with Maxxam Analytics in the role of a Senior Technical Sales Representative in the Food Safety and Sciences Division where he can work with clients from any Food Sector from Ontario and west to Alberta. Andrew can be contacted at This email address is being protected from spambots. You need JavaScript enabled to view it..

Awards Committee - Martha Palomar

Awards Committee - Martha Palomar

Colonial Cookies – Division of Weston Foods 135 Otonabee Drive,, Kitchener, Ontario, N2C 1L7, Bus: (519) 893-6400 ex 4053, Fax: (519) 893-1464, Em: This email address is being protected from spambots. You need JavaScript enabled to view it.

Newsletter Committee -Joseph Myatt

Newsletter Committee -Joseph Myatt

Joe graduated from the University of Guelph in 1987 with an honours degree in Applied Food Microbiology and Agricultural Science. He has worked in the food industry over the last 28 years at Peter Macgregor Meats, Ault Foods, Agropur-Natrel, Parmalat and Kraft Foods. Joe has held a variety of positions at the Plant and Corporate levels; i.e. Plant Quality Manager, Corporate Quality Assurance Manager/Director, Plant Manager and most recently Corporate Sanitation at Kraft Foods-Northeast (ON, QC, NY). Joe is a Certified HACCP Auditor with the American Society of Quality, and completed the BRC Global Standard for Food Safety Issue 6 with Merit. Joe is a Registered Microbiologist with the Canadian College of Microbiologists (RMCCM). He has taught Food Packaging, Quality Assurance and Microbiology at Seneca College (Toronto) and has presented at the Ontario Food Protection Association and the Food Safety Symposium in Southwest Ontario. Joe also is adept at conducting Sanitation Kaizen Events for food processing facilities. Joe brings 25 years of experience of using his microbiological and sanitation knowledge while working collaboratively with plant sanitarians to provide uncompromising food safety and superior quality .

Social Media Committee - Tatiana Koutchma

Social Media Committee - Tatiana Koutchma

Tatiana Koutchma (Ph.D.-Food Processing and Engineering), now is a Research Scientist in Novel Food Processing at Guelph Food Research Center of AAFC, Graduate Faculty at the Food Science Department of University of Guelph, and an Associate Editor of the Food Science and Technology International. Dr. Koutchma started her career in novel food technologies at McGill University (Montreal, Canada) and continued as an Associate Professor at the Illinois Institute of Technology (IIT, NCFST currently IFISH) working with U.S. FDA at generating new knowledge in novel food technologies such as ultraviolet light treatment, pressure assisted thermal sterilization and microwave pasteurization. Currently Dr. Tatiana Koutchma’s research focuses on issues related to technology transfer and validation, application of novel UV sources to enhance microbial safety and functionality of foods, studies of ultraviolet light at various wavelength to destroy mycotoxins, address concerns of chemical safety of novel foods including regulatory approvals. Dr. Koutchma is an author of the books, 10+ book chapters and 60+ peer reviewed publications. She is an invited speaker of numerous international venues and delivers training for industry and government professionals.

Membership Committee - Rocio Morales

Membership Committee - Rocio Morales

Rocío Morales is currently the Manager at the Canadian Research Institute for Food Safety, Dept. of Food Science, University of Guelph. She fosters collaborations between professors and food safety stakeholders; from small to medium size companies to provincial and federal governmental representatives, for research projects related to food microbiology. Rocío holds a doctorate degree in Food Science from the University of Guelph and a Masters degree in Biotechnology from CINVESTAV-IPN, Mexico. As a researcher, she supports the Food Safety and Quality assurance program, at the University of Guelph, supervising graduate students. Rocío is also part of the food safety programs in the Department of Chemistry, University of Queretaro, Mexico.

Past President - Peter Stein

Past President - Peter Stein

He graduated from the University of Waterloo in 1983 and has spent the past 30+ years working in the processed meat/food, and specialty chemical industries. He has developed strong Food industry experience working as Production supervisor, QA Technician, and R&D Manager before joining Piller’s. He worked for many years in the specialty chemical industry as a trainer and Food Safety consultant to the processed meat and poultry industry. Peter’s work history includes working for Coca Cola, Labatt’s Brewing, Bittner Packers, Kretschmar Foods, Shopsy’s Foods, JohnsonDiversey, and currently Piller’s Fine Foods.

Past President - Moustapha Oke

Past President - Moustapha Oke

Over 25 years of cumulative experience in food industries, academia and government of which 10 years in the Ontario Ministry of Agriculture and Food and Ministry of Rural Affairs (OMAF/MRA) in various capacities including Food Safety Advisor, Food Safety Research Analyst and Biostatistician. I currently work as a Senior Performance Evaluation Scientist with the Ministry of Environment – Laboratory Services Branch. I have a Ph.D. in Food Science, an MSc in Food Science and an MSc in Food Safety and Quality Assurance.
reach Moustapha Oke at: This email address is being protected from spambots. You need JavaScript enabled to view it.

Awards

Award of Merit:

The OFPA Board of Directors Award of Merit may be presented to a professional, honorary, sustaining or retired member of the Association deemed to have contributed outstanding service to the Ontario Food Protection Association Inc. The selection shall be made by the Board of Directors from the nominations presented before the Fall Meeting.

Award of Sanitarian and Food Safety Professional of the Year:

There shall be a Sanitarian and Food Safety Professional of the Year Award made to the Member of the Association deemed to have contributed outstanding service to the Food Industry of Ontario.  The selection shall be made by the Board of Directors from the nominations presented before the Fall Meeting.

pdfDownload the Nomination Form

 

Scholarships

The Ontario Food Protection Association acknowledges the contributions that students have made to the food safety profession in Ontario.  To encourage students to enter the food safety profession, the OFPA Academic Awards Program annually provides:

  • Centennial College Student Food Science Award: $1000 + Certificate
  • Durham College Student Food Science Award: $ 1000 + Certificate
  • George Brown College Student Food Science Award: $1000 + Certificate
  • Ryerson Polytechnic University Student Food Science Award: $1000 + Certificate
  • University of Guelph Student Food Science Award: $1000 + Certificate
  • University of Guelph Graduate Bursary in Food Safety: $2500 + Certificate
  • University of Guelph OFPA FSQA Scholarship: $2000 + Certificate
  • University of Guelph J. D. Cunningham Memorial Travel Award

Additionally student members of OFPA whose abstracts are accepted for presentation at the IAFP annual meeting will receive $500.00 towards travel to the meeting from OFPA. Information concerning IAFP and the annual meeting can be found on the IAPF website.

List of Scholarships and Bursaries

Centennial College

Name of Award: Ontario Food Protection Association Scholarship
Deadline for Application: September 1, of each year
How to apply: Selection done by the Faculty/ Members of the School of Engineering Technology, based on the student's average along with recommendations from Teachers
Qualifications for this award: Awarded to a third-year Biological Technologist - Industrial Microbiology student who has maintained a `B' average, and has shown academic proficiency in microbiology and/or chemistry, course work, especially in areas related to food
Amount: $1000.00
Contact for this Award: Manager, Student Financial Aid & Awards, Centennial College, PO Box 631, Station A, Scarborough, ON, M1K 5E9

Durham College

Name of Award: Ontario Food Protection Association Award
Deadline for Application:  
How to apply:  
Qualifications for this award: Year II
Amount: $1000.00
Contact for this Award: Student Awards Co-ordinator, Student Services, Durham College, P.O. Box 385, Oshawa, ON, L1H 7L7

George Brown College

Name of Award: Ontario Food Protection Association
Deadline for Application: October 20, each year
How to apply: Submit letter of application confirming criteria to coordinator; award committee is comprised of faculty
Qualifications for this award: Food Nutrition Management - 1st semester; proficiency is one of the criteria as established by OFPA
Amount: $1000.00
Contact for this Award: Coordinator Food & Nutrition Management, George Brown College, Hospitality & Tourism, 300 Adelaide St. East, Toronto, ON M5A 1N1

Ryerson University

Name of Award: Ontario Food Protection Association Award
Deadline for Application:  
How to apply: Best senior research project dealing with a food safety subject
Qualifications for this award: Same as above
Amount: $1000.00
Contact for this Award: Manager, Student Financial Assistance, Ryerson University, 350, Victoria Street, Toronto, ON, M5B 2K3

University of Guelph

Name of Award: Ontario Food Protection Association Graduate Bursary Food Safety (Food Safety and Quality Assurance)
Deadline for Application: October 1, of each year
How to apply: Application form from Graduate Program Services
Qualifications for this award: Must be registered in the FSQA program and complete a needs assessment form
Amount: $2500.00
Contact for this Award: Awards Officer, Graduate Programs, University of Guelph, Guelph, ON, N1G 2W1

University of Guelph

Name of Award: Ontario Food Protection Association Scholarship
Deadline for Application: April 1st, each year
How to apply: Apply to student financial services using the `undergraduate incourse scholarship application' available from student financial services or U of Guelph website
Qualifications for this award: Majoring in Food Science, entering last year of studies (semester 7) with a minimum cumulative average of 70%. Priority is given to students who have demonstrated academic proficiency in quality assurance and who have participated in extra-curricular activities.
Amount: $1000.00
Contact for this Award: Awards Officer, Undergraduate Programs, University of Guelph, Guelph, ON, N1G 2W1

University of Guelph

Name of Award: Ontario Food Protection Association FSQA Scholarship (Replaces Millennium Scholarship)
Deadline for Application: Varies with each year, usually the first week in September
How to apply:

Send in application. Application is to include:

1.A brief cover letter, including phone number and address

2.Summarize the proposal or work report to a maximum of 10 pages. Describe the project by outlining the purpose, methology, discussion, conclusions and next steps

3.Describe your role in the proposed work. Please include your research supervisor's name, phone number or email address.

4.How and to what extent will the project enhance food safety in Ontario? Who will benefit from this work?

Qualifications for this award:

Awarded to a graduate student in the Food Safety and Quality Assurance program who has maintained a cumulative average of 75% or higher who are planning to pursue research or a self directed learning project on advances in food studies with emphasis on food safety with an industry, government organization or association partner

Amount: $2000.00
Contact for this Award: Graduate Secretary, Department of Food Science, Room 114, University of Guelph, Guelph, ON, N1G 2W1

University of Guelph

Name of Award: J. D. Cunningham Memorial Travel Award
Deadline for Application: April 1st  
How to apply:

Applicants must submit a letter, no more than 2 pages, to the OAC awards Office outlining intended study program / conference or other type of learning opportunity, reasons for choosing the program and the anticipated benefits of participation.  Letters of recommendation wil be considered as part of the application package 

Qualifications for this award: Students currently enrolled in any OAC undergraduate degree program with a minimum of 75% cumulative average who want the travel to support course related studies.  selection wil be based on the travel request benefits to the individual applicant and leadership potential based on information submitted in the application.  Preference will be given to students majoring in food science or microbiology.
Amount: $2000.00
Contact for this Award: OAC awards committee 

Constitution and Bylaws

Previous Version: November 2015

Approved at the 57th Annual Meeting, November 5, 2015, at the Mississauga Convention Centre, Mississauga, Ontario.

ARTICLE I NAME:

The name of the Association shall be:

ONTARIO FOOD PROTECTION ASSOCIATION INC.

ARTICLE II MISSION STATEMENT AND OBJECTIVES:

The Association shall have as its mission:

“The Ontario Food Protection Association will represent industry, government and academia by bringing professionals together in a forum to promote, educate and communicate innovation in food safety.”

The Association shall have for its objectives:

1. To assist in informing and educating professional within the food and related sectors. (revised 10/2015)

2. To collect and distribute to its members and interested parties, information pertaining to sanitation and food safety.

3. To provide a forum to discuss current concerns in food protection and other topics of mutual interest.

4. To communicate information on current issues within the area of food protection.(revised 10/2015)

5. To cooperate with other professional groups in development and advancement of public health, food safety practices and general and environmental sanitation.

The Association shall be a non-profit association and will align with the goals of the International Association of Food Protection (Revised 10/15)

ARTICLE III AFFILIATION:

1. The Association shall be affiliated with the INTERNATIONAL ASSOCIATION FOR FOOD PROTECTION (IAFP)

ARTICLE IV MEMBERSHIP:

1. Membership categories shall include professional, honorary, student, sustaining and retired.

ARTICLE V FEES:

1. There shall be an annual fee for each member and each sustaining member. The amount to be determined by the Board of Directors.

2. Annual fees shall be payable to the Association and collected by the Executive Director on behalf of the Secretary/Treasurer.

3. Annual fees shall be due by the first day of January each year and membership benefits expire by December 31 of that same year. (Rev. 11/30/11)

ARTICLE VI MEETINGS:

1. The Robert Rules of Order shall govern procedure at all meetings. (shou

Introduction of business

Background information

Motion and seconding

Debate

Vote

Next step

2. The Annual Meeting shall be held during any month of a calendar year. The time and place shall be fixed by the Board of Directors, and announced to members at least two months in advance.

3. In all meetings, a quorum shall consist of 25 members. In case there is no quorum present to transact necessary business, the Board of Directors is authorized to act for the best interest of the Association.

ARTICLE VII OFFICERS AND DIRECTORS:

1. The Executive officers of the Association shall consist of a President, Vice-President, Immediate Past President, and Secretary/Treasurer.

2. In addition, there shall be up to 8 Directors and the Newsletter Editor. The Executive Officers together with the Directors and Newsletter Editor shall constitute the Board of Directors. (Revised 10/2015)

3. The Executive Officers shall constitute a quorum at any duly called meeting of the board. (Revised 10/2015)

4. The Board of Directors shall meet at the call of the President or at the request of any three members of the Board and Executive Officers. (Revised 10/2015)

5. Nominations to the Board of Directors do not need to be members of the OFPA but must become one upon being officially appointed. (Revised 10/2015)

ARTICLE VIII AUDITOR:

1. The finances of the OFPA will be reviewed by a third party or qualified member of the Board of Directors. The report of the finances will be presented to the membership by the treasurer, or designate, at the Fall Annual Meeting. In addition, the budget for the following year will be presented following approval of the finances by the management. (Revised 10/2015)

ARTICLE IX NOMINATIONS AND ELECTIONS:

1. There shall be a nominating committee, chaired by the President, which will submit to the Annual Meeting a slate of four (4) Officers, up to eight (8) Directors and one (1) Newsletter Editor. (Revised 10/2015)

2. Nominations of Officers and Directors may also be made to the board in writing at least 30 days prior to the Annual Meeting. Nominations must be seconded. (Revised 10/2015)

3. All Officers and Directors shall be elected annually and shall take office January 1 of the calendar year following the Annual Meeting.

4. All terms of office shall be for one year commencing January 1st of the calendar year following the annual meeting.

4.1 Unless otherwise stipulated, all elected officers and directors may serve a maximum of 6 consecutive 1-year terms with the exception of the Newsletter Editor who will have no restriction on the time of appointment. (Revised 10/2015)

4.2 Board Members can exceed the 6 year term to a maximum of 2 directors at the discretion of the current Board.

4.3 Inaugural year a Board Member joined will be part of their information displayed on the Associations web site (Revised 01/15)

4.4 The President automatically becomes the Immediate Past-President for one year following the completion of his/her term of office i.e. the Immediate Past-President is a non-elected position.

4.5 The Vice-President is president-elect and automatically assumes the position of President following the completion of the President’s term of office unless:

4.4.1 The membership votes by a 2/3 majority of those present at the annual meeting to reopen the nominations for this position.

4.4.2 He/she declines the position in writing at least 30 days prior to the annual meeting.

ARTICLE X COMMITTEES:

1. The President shall appoint such committees as deemed necessary.

ARTICLE XI AWARDS:

1. There shall be a Sanitarian and Food Safety Professional of the Year Award made to the Member of the Association deemed to have contributed outstanding service to the Food Industry. The selection shall be made by the Board of Directors and need not be made annually.

2. The OFPA Board of Directors Award of Merit may be presented to a professional, honorary, sustaining or retired member of the Association deemed to have contributed outstanding service to the Ontario Food Protection Association Inc. The selection shall be made by the Board of Directors and need not be made annually.

3. The OFPA Board of Directors Lifetime Achievement Award may be presented to a professional or retired member of the Association and recognizes individuals who have made substantial contributions to the objectives of the OFPA through many years of active service in the Association. The Lifetime Achievement Award grants the winner honorary lifetime membership in the Ontario Food Protection Association. The selection shall be made by the Board of Directors and need not be made annually.

4. Ontario Food Protection Association Scholarships may be awarded to university or community college students majoring in Food Science/Technology or related fields. The criteria for the awards shall be determined jointly by the Board of Directors and the institutions designated annually by the Board for consideration. Generally, only students who have successfully completed at least one year of study and who have demonstrated leadership and proficiency in related disciplines will be eligible. The final selections and the amount of the scholarship awards shall be determined by the Board of Directors. Scholarship winners shall be invited by the President of the OFPA, to receive their award certificates at its Annual Meeting. Award winners will also receive a one-year complimentary membership in the OFPA. Scholarships need not be presented annually.

ARTICLE XII AMENDMENTS:

1. The constitution may be amended at any regular business meeting of the Association, at which there is a quorum, by a two-thirds vote of the members present, provided the Board has previously considered the merits of the amendment. All amendments must be submitted to the Board in writing and signed by at least five-members in good standing. No amendment shall be put to vote unless the Board has approved the proposed amendment by the last Board meeting prior to the next regular business meeting and members of the Association have been given adequate notice in writing. Such notification may be provided at the time of the business meeting at the discretion of the Board.

BY-LAWS

SECTION 1- MEMBERSHIP CATEGORIES:

PROFESSIONAL MEMBER

HONORARY MEMBER

STUDENT MEMBER

RETIRED MEMBER

SUSTAINING MEMBER

All Members in good standing shall be entitled to vote.

1.1 A professional member shall be a person who is interested in the objectives of this Association and is engaged in food research, quality control, food inspection, public health services, education, supervision or practical application of sanitation in the food production chain from the farm to the consumer, administration or other aspects of food protection.

1.2 An honorary member shall be a person who, on account of his/her substantial contributions to the objectives of the Association, has been nominated and selected by the Board of Directors.

1.2.1 Honorary members shall not be required to pay dues, but are entitled to vote, and may attend the meetings of the Association and be accorded the privilege of the floor.

1.3 A student member shall be a person taking full, part-time or a correspondence course directed to a career in the food industry. A student member shall become eligible for full membership on January 1 of the year following graduation.

The student membership fee shall be determined by the Board of Directors.

1.4 A sustaining member shall be a commercial company, corporation, organization or other association, which contributes financially to the Association for furtherance of its objectives.

1.5 A member of the Association may join the International Association for Food Protection.

1.6 International membership fees should be directly forwarded to the International Association for Food Protection Head Office, Des Moines, Iowa.

1.7 Retired members who are no longer receiving compensation for work relating to the objectives of the OFPA and who have been regular or sustaining members for at least 10 years are entitled to membership at one half the dues of regular members. Retired members shall be entitled to vote and hold office. They may serve on committees, as Affiliate delegates and as appointed representatives of OFPA.

SECTION 2- DUTIES OF EXECUTIVE OFFICERS:

2.1 The President shall preside at all meetings of the Association. He/she will be the executive officer and shall execute the will of the Association and shall have general oversight and charge of the Association between meetings. He/she shall be an ex-officio member of all committees, except the nominating committee.

2.1.1 The President shall be responsible for the general correspondence of the Association.

2.1.2 At the Annual Meeting, the President shall present the Sanitarian of the Year Award and receive the Past President’s gavel.

2.2 The Vice-President, in the absence of the President, shall preside at all meetings and perform the duties of the President. In the event the office of the President becomes vacant, the Vice-President will immediately succeed to the position of the President and shall assume all duties as outlined in Section 2.1.

2.2.1 The Vice-President shall directly succeed the President when the latter’s term expires.

2.3 The Executive Director, on behalf of the Secretary/Treasurer, shall keep a true and correct record of all meetings of the Association. He/she shall have custody of all records and papers belonging to the Association, unless otherwise provided for. (Rev. 11/30/11)

2.3.1 The Secretary/Treasurer shall present a detailed financial report at the Annual Meeting of the Association and, at other times upon request of the Board of Directors.

2.3.2 Disbursements shall be made by cheque under the signature of any two of the following: President, Past President, Secretary/Treasurer or Vice-President. (Rev. 11/30/11)

2.3.3 The Executive Director, on behalf of the Secretary/Treasurer, shall keep a list of the members and collect all monies due to the Association, giving his/her receipt therefore. He/she shall record the amount of each payment with the name and address of the person so paying. He/she shall care for all monies entrusted to his/her keeping, paying out the same only with the approval of the President and maintain a record of all transactions. (Rev. 11/30/11)

2.3.4 The Executive Director, on behalf of the Secretary/Treasurer, is the custodian of the Association’s seal. (Rev. 11/30/11)

2.3.5 The Executive Director shall purchase sundry items as may be required to transact the business of the Association. (Rev. 11/30/11)

2.4 The Immediate Past-President shall be chairperson of the nominating committee.

2.5 Following completion of their term of office as Immediate Past-President, all Past-Presidents shall be ex-officio members of the Board of Directors of the OFPA. As ex-officio members they will be welcomed to attend board meetings, to express their opinions and offer their advice; however, they will not be entitled to an official vote.

2.6 Every Director or Officer of the Association and his heirs, executors and administration, and estate and effects, respectively, shall, from time to time and at all times, be indemnified and saved harmless out of the funds of the Association, from and against:

2.6.1 All costs, charges and expenses whatsoever that such Director or Officer may sustain or incur in or about any action, suit or proceeding that is brought, commenced or prosecuted against him in or about the execution of the duties of his office; and

2.6.2 All other costs, charges and expenses that he may sustain or incur in or about or in relation to the affairs thereof, except such costs, charges or expenses as are occasioned by his own, willful neglect or default.

2.7 In this by-law and in all other by-laws of the Association hereafter passed unless the context otherwise requires words importing the singular number or the masculine gender shall include the plural or the feminine gender, as the case may be, the vice versa, and references to persons shall include firms and corporations.

2.8 The Executive Board shall hire an Executive Director or Office Manager to perform the following duties:

2.8.1 Keep a current list of names and contact information of OFPA members and the publications they are entitled to receive;

2.8.2 Issue notices of all meetings, conduct correspondence pertaining to the affairs of OFPA and perform other duties incident to the office as the Executive Board may authorize;

2.8.3 Receive all monies due OFPA, giving receipt and keeping account thereof;

2.8.4 Faithfully care for all monies received, paying out expenses as authorized by the Executive Board and keeping account thereof.

2.8.5 Provide a detailed report of the financial condition of OFPA at the Annual Business Meeting.

2.8.6 Provide other services as directed by the Executive Board as described in the position description of the Executive Director.

2.8.7 Executive Board shall perform a competency review of the Executive Director on a Bi-yearly basis. (Rev. 01/01/15)

2.8.8 Executive Board shall review the Executive Director’s compensation package upon completion of the competency review (Rev. 01/01/15)

2.8.9 If an increase in compensation is agreed upon by a majority of the Executive Board, the increase shall be based on Revenue Canada’s previous years Consumer Price Index + a discretionary percentage as deemed appropriate by the Executive. (Rev. 01/01/15)

2.8.10 Executive Director’s competency and compensation activities must be completed so any increases can be accounted for in the subsequent years budget. (Rev. 01/01/15)

SECTION 3- DUTIES OF THE BOARD OF DIRECTORS:

3.1 The Board of Directors shall conduct, through its officers, the authorized policies of the Association.

3.2 The Board of Directors shall authorize all expenditures and shall not create any indebtedness of the Association, nor disburse funds for purpose non-essential to the objectives of the Association.

3.3 The Board of Directors shall determine the date, time and place of the annual and other meetings and shall instruct the Secretary/Treasurer, Executive Director or appointed person to issue the call for such meetings.

3.4 The Board of Directors shall recommend names for the honorary membership.

3.5 The Board of Directors shall hold regular meetings. It shall receive committee reports and recommendations, and shall submit to the Association at the regular meetings, recommendations which it has approved, affecting the administration of policies of the Association.

3.6 Should a vacancy occur in any office other than the President, the Board of Directors shall appoint a member of the Association to fill the unexpired term.

3.7 A member of the Board of Directors acknowledging a conflict of interest shall so declare and abstain from voting.

3.8 The Board of Directors shall have the books and accounts audited annually for the fiscal year of January 1, to December 31.

"The Ontario Food Protection Association has been a great resource for our company.  We have found the programs and workshops extremely helpful, and the networking with other food industry peers is excellent" | Andrew Sweet - Maxxam Analytics

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Email: info@ofpa.on.ca
Telephone: 647-573-4940

P.O. Box 53128
Royal Orchard
Thornhill, ON   L3T 7R9

 

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