Governance

Governance Documents

Governance is how the OFPA board establishes their policies to ensure continuous monitoring, implementation and accountability.

Constitution and By-Laws

Approved at the OFPA 65th Annual General Meeting, November 15, 2022 at the Corporate Events Centre, Mississauga, Ontario

Robert’s Rule of Order Cheat Sheet

To view full version : robertsrules.org/robertsrules.pdf

Letters of Commitment

The Letters of Commitment list the responsibilities of a director and list the specific requirements as it relates to the committees that they chair.

Standard Operating Procedures (SOP's)

Standard operating procedures are created as sets of instructions for individual tasks assigned. The purpose of the SOPs is to assist the directors to execute their duties in a manner that achieves efficient and consistent performance. The SOPs are also a communication and training tool for new directors.

Email Subject Header Etiquette

This procedure applies to all OFPA board members and applies to all e-mails sent by board members.

Finance SOP

This SOP applies to the chairperson of the Finance committee which is usually led by the Treasurer and involves the OFPA Administrator.

Partnership SOP

This procedure applies to the Chairperson who is responsible to lead the Partnership committee.

Scholarship SOP

This procedure applies to the Scholarship Committee chairperson and the members of the committee.

Silent Auction SOP

This procedure applies to the chairperson of the silent auction who is responsible to lead the silent auction at the OFPA event as assigned.

Sponsorship SOP

This SOP provides guidance to the Scholarship chairperson to run the scholarship committee.

Website Chairs & Website Committee SOP

The purpose of this SOP is to ensure that the OFPA website is maintained and checked for consistency and accuracy (Website QA).

On-Boarding Checklist for New Board of Directors

On-Boarding Guidance for BODs

Social Media SOP

This SOP provides guidance to the Social Media chairperson.

Marketing SOP

This SOP provides guidance to the Marketing chairperson.

Newsletter SOP

This SOP provides guidance to the Newsletter editor chairperson.

Posting Other Industry Events SOP

This SOP provides guidance on posting other industry events

Awards SOP

This SOP provides guidance on the OFPA Awards Committee and procedures

Fillable Awards Form 2021

Form Template 2021